oregon state university remote work agreement

Graduate Assistant Employees primarily perform research and teaching services on a part-time basis while pursuing graduate-level degrees, and are represented by the CGE. Corvallis, OR 97331-8578 Disable remote access and turn off any public folder. Employees need to select the best plan that OSU offers for their circumstances. Oregon State University, Want to advance gender equity and inclusion? Restricted access or confidential material shall not be taken out of the primary worksite. Employee agrees to comply with all existing job requirements and expectations. Flexible Work Arrangement Agreements are not required for occasional and intermittent worksite flexibility and/or work schedules considered mutually beneficial between an employee and their supervisor. Keeping the work within Box minimizes the risk of someone gaining access to any of those files saved to your local machine. Employee personal tax situation may be impacted. Consider your workspace. Phone: 541-737-2551 2. Meet Dr. Ryann Reynolds-McIlnay, assistant professor of marketing and merchandising management. The Union has also made several additional requests related to campus reopening, involving remote and flexible work arrangements, as well as the position that individual faculty should be able to set public health requirements for classrooms that supersede University policies. Enter a password to open the document, and optionally set a different password to modify the document. 6.1 Flexible Work Arrangement Agreement Form, 6.3 Flexible Work Arrangement Resources for Employees, 6.4 Flexible Work Arrangement Glossary of Terms, 6.5 Flexible Work Arrangement Resources for Supervisors, 6.6 Environmental Health &Safety, ehs@oregonstate.edu, 6.7 Insurance & Risk Management Services, risk@oregonstate.edu, 6.8 Communication Services Policy 03-140-501, 6.9 Equal Opportunity and Access Office, eoa.oregonstate.edu / Human Resources Strategic Partner. 3. The University of Maine System) and I agree I may work remotely to perform portions of my assigned duties at home. Office of Faculty Affairs 5.3.8.1 If approved, for an employee working outside of the state of Oregon and within the United States, and for an employee working outside the United States, their salary, benefits, workers compensation, and other employer insurance coverage may change. Use a university provided instant messaging system to stay connected to colleagues. Remote Work Policy - Policies & Procedures - University of Rochester Remote Work Arrangements Guidance | Human Resources - University of Oregon These resources will assist supervisors and employees in determining whether a flexible work arrangement is appropriate for an individual employee, a unit and the students and internal/external partners the unit serves. The remote work employee must obtain supervisory approval before taking leave in accordance with PSU policy. Maybe. O. Takes into account university responsibilities to invest in and provide safe, resilient and improved university teaching, research, and outreach and engagement facilities. 4. jQuery.extend(Drupal.settings, {"basePath":"\/","pathPrefix":"","setHasJsCookie":0,"ajaxPageState":{"theme":"cob","theme_token":"xDHkCGMNlbE1jHvp-nFPT2wmpYHCMAyCIdhsCmx6tzM","js":{"sites\/all\/modules\/pardot\/pardot.js":1,"sites\/default\/files\/js_injector\/js_injector_61.js":1,"sites\/default\/files\/js_injector\/js_injector_76.js":1,"sites\/default\/files\/js_injector\/js_injector_111.js":1,"public:\/\/google_tag\/google_tag.script.js":1,"\/\/ajax.googleapis.com\/ajax\/libs\/jquery\/1.7.2\/jquery.min.js":1,"0":1,"misc\/jquery-extend-3.4.0.js":1,"misc\/jquery-html-prefilter-3.5.0-backport.js":1,"misc\/jquery.once.js":1,"misc\/drupal.js":1,"sites\/all\/modules\/nice_menus\/js\/jquery.bgiframe.js":1,"sites\/all\/modules\/nice_menus\/js\/jquery.hoverIntent.js":1,"sites\/all\/libraries\/superfish\/superfish.js":1,"sites\/all\/modules\/nice_menus\/js\/nice_menus.js":1,"sites\/all\/modules\/osu_features\/feature_story\/feature_story.js":1,"sites\/all\/modules\/google_cse\/google_cse.js":1,"sites\/all\/modules\/live_feeds\/live_feeds.js":1,"sites\/all\/modules\/media_colorbox\/media_colorbox.js":1,"sites\/all\/modules\/media_mediaspace\/js\/mediaspace_mobile.js":1,"sites\/all\/modules\/multimenus\/js\/multimenus.js":1,"sites\/all\/libraries\/colorbox\/jquery.colorbox-min.js":1,"sites\/all\/modules\/colorbox\/js\/colorbox.js":1,"sites\/all\/modules\/colorbox\/styles\/default\/colorbox_style.js":1,"sites\/all\/modules\/entity_background\/module\/entity_background_image\/plugins\/entity_background\/image.js":1,"sites\/all\/themes\/cob\/js\/jquery.mobile.custom.min.js":1,"sites\/all\/themes\/cob\/js\/bootstrap.min.js":1,"sites\/all\/themes\/cob\/js\/menus.js":1,"sites\/default\/files\/js_injector\/js_injector_6.js":1,"sites\/default\/files\/js_injector\/js_injector_31.js":1,"sites\/default\/files\/js_injector\/js_injector_96.js":1,"1":1},"css":{"modules\/system\/system.base.css":1,"modules\/system\/system.menus.css":1,"modules\/system\/system.messages.css":1,"modules\/system\/system.theme.css":1,"sites\/all\/modules\/announcement\/css\/screen.css":1,"modules\/book\/book.css":1,"sites\/all\/modules\/calendar\/css\/calendar_multiday.css":1,"sites\/all\/modules\/date\/date_repeat_field\/date_repeat_field.css":1,"sites\/all\/modules\/osu_features\/feature_story\/feature_story.css":1,"modules\/field\/theme\/field.css":1,"sites\/all\/modules\/google_cse\/google_cse.css":1,"sites\/all\/modules\/osu_features\/image_gallery\/image_gallery.css":1,"sites\/all\/modules\/live_feeds\/live_feeds.css":1,"sites\/all\/modules\/osu_profiles\/locations\/locations.css":1,"sites\/all\/modules\/multimenus\/css\/multimenus.css":1,"sites\/all\/modules\/navgrid\/navgrid.css":1,"modules\/node\/node.css":1,"sites\/all\/modules\/osu_ckeditor_plugins\/dist\/osu_icons\/styles\/osu_icons.css":1,"sites\/all\/modules\/osu_ckeditor_plugins\/dist\/osu_buttons\/styles\/osu_buttons.css":1,"sites\/all\/modules\/osu_groups\/osu_dashboard\/osu_dashboard.css":1,"sites\/all\/modules\/osu_paragraphs\/osu_paragraphs.css":1,"sites\/all\/modules\/osu_search\/osu_search.css":1,"sites\/all\/modules\/osu_top_hat\/osu_top_hat.css":1,"sites\/all\/modules\/paragraphs_accordion\/osu_paragraphs_accordion.css":1,"sites\/all\/modules\/paragraphs_alert\/paragraphs_alert.css":1,"sites\/all\/modules\/osu_profiles\/people\/people.css":1,"modules\/search\/search.css":1,"modules\/user\/user.css":1,"sites\/all\/modules\/osu_features\/video_carousel\/css\/cws_video.css":1,"sites\/all\/modules\/views\/css\/views.css":1,"sites\/all\/modules\/ckeditor\/css\/ckeditor.css":1,"sites\/all\/modules\/media\/modules\/media_wysiwyg\/css\/media_wysiwyg.base.css":1,"sites\/all\/modules\/colorbox\/styles\/default\/colorbox_style.css":1,"sites\/all\/modules\/ctools\/css\/ctools.css":1,"sites\/all\/modules\/biblio\/biblio.css":1,"sites\/all\/modules\/entity_background\/module\/entity_background_image\/plugins\/entity_background\/image.css":1,"sites\/all\/modules\/nice_menus\/css\/nice_menus.css":1,"sites\/all\/modules\/nice_menus\/css\/nice_menus_default.css":1,"sites\/all\/modules\/ds\/layouts\/ds_2col_fluid\/ds_2col_fluid.css":1,"https:\/\/d1azc1qln24ryf.cloudfront.net\/155267\/OregonStateBrandIcons\/style-cf.css":1,"sites\/all\/themes\/cob\/bootstrap\/css\/bootstrap.css":1,"sites\/all\/themes\/cob\/css\/less\/main.css":1,"sites\/all\/themes\/cob\/css\/variants\/cob\/cob.css":1,"sites\/all\/themes\/cob\/css\/less\/print.css":1,"public:\/\/css_injector\/css_injector_26.css":1,"public:\/\/css_injector\/css_injector_31.css":1,"public:\/\/css_injector\/css_injector_81.css":1,"public:\/\/css_injector\/css_injector_146.css":1,"public:\/\/css_injector\/css_injector_151.css":1,"public:\/\/css_injector\/css_injector_156.css":1,"public:\/\/css_injector\/css_injector_161.css":1,"public:\/\/css_injector\/css_injector_176.css":1,"public:\/\/css_injector\/css_injector_186.css":1,"public:\/\/css_injector\/css_injector_191.css":1,"public:\/\/css_injector\/css_injector_196.css":1,"public:\/\/css_injector\/css_injector_201.css":1,"public:\/\/css_injector\/css_injector_221.css":1,"sites\/all\/themes\/cob\/bootstrap\/css\/responsive.css":1,"sites\/all\/themes\/cob\/css\/less\/main-responsive.css":1,"0":1,"1":1}},"colorbox":{"opacity":"0.85","current":"{current} of {total}","previous":"\u00ab Prev","next":"Next \u00bb","close":"Close","maxWidth":"98%","maxHeight":"98%","fixed":true,"mobiledetect":true,"mobiledevicewidth":"480px","file_public_path":"\/sites\/default\/files","specificPagesDefaultValue":"admin*\nimagebrowser*\nimg_assist*\nimce*\nnode\/add\/*\nnode\/*\/edit\nprint\/*\nprintpdf\/*\nsystem\/ajax\nsystem\/ajax\/*"},"googleCSE":{"cx":"001157565620839607635:f_5ovr-jasm","resultsWidth":600,"domain":"www.google.com","showWaterMark":true},"jcarousel":{"ajaxPath":"\/jcarousel\/ajax\/views"},"pardot":{"pardot_a_id":"435452","pardot_c_id":"38896","score":""},"entity_background_image":{".paragraphs-item-10246":{"image":"https:\/\/business.oregonstate.edu\/sites\/default\/files\/styles\/paragraph-1920w\/public\/diversity-training-discussion.jpg?itok=gaMjSYbs","style":"eb-image-repeat"},".paragraphs-item-15076":{"image":"https:\/\/business.oregonstate.edu\/sites\/default\/files\/styles\/paragraph-1920w\/public\/orange-bg.png?itok=zRvvC8lW","style":null},".paragraphs-item-10596":{"image":"https:\/\/business.oregonstate.edu\/sites\/default\/files\/styles\/paragraph-1920w\/public\/orange-bg.png?itok=zRvvC8lW","style":"eb-image-repeat"}},"nice_menus_options":{"delay":"800","speed":"slow"},"better_exposed_filters":{"views":{"meganav":{"displays":{"block":{"filters":[]},"block_1":{"filters":[]},"block_2":{"filters":[]},"block_4":{"filters":[]},"block_5":{"filters":[]},"block_3":{"filters":[]}}}}},"urlIsAjaxTrusted":{"\/faculty-and-research\/centers-strategic-initiatives\/center-advancement-dei\/course-remote-work":true},"ogContext":{"groupType":"node","gid":"498546"},"osu_ckeditor_plugins":{"module_path":"sites\/all\/modules\/osu_ckeditor_plugins"}}); Corvallis, OR 97331-8578 Select Change advanced sharing settings from the left hand column. A division of Finance & Administration. United Academics requested to bargain over the impacts of implementing a University vaccination program, with the announcement of the program implementation, on May 4, 2021. On Feb. 27, 2021, UAOSU provided written notice of its desire to begin bargaining. The Communication Services Policy supersedes any agreement made between the supervisor and the employee for purposes of working remotely under this policy. Phone: 541-737-3103 K. Injuries. The employee may be assigned to another project and/or work location that may necessitate termination of the Flexible Work Arrangement Agreement. Use OSU's cloud and VPN services ( for systems that require it ) when working remotely. Please use the Request Accommodations online tool provided by Equal Opportunity & Access (EOA). A Remote Work Agreement is required to document a work arrangement in which an employee has been authorized towork remotely on a consistent, scheduled basis, either for part of their assigned hours (often referred to as "hybrid") orentirely. The Oregon State University Human Resources Office offers a multitude of resources, forms, and additional information to assist you in determining if remote work is an appropriate arrangement as the University continues to resume operations. No employee has the "right" to a flexible work agreement of any form. In such cases, the formal telecommuting agreement is not required, but should be documented for department files by memorandum or email, specifying work expectations and duration. Remote Work Agreement: A Remote Work Agreement is used to document work arrangements where a regular, recurring remote work arrangement (including hybrid) is agreed upon by the employee and their supervisor . 3.1. Oregon State University, The decision to grant a flexible work arrangement is at the discretion of the immediate supervisor and unit leadership. We've got that, too. The supervisor will take into consideration the overall impact of the employees total time out of the primary worksite, including flextime, compressed workweek schedules, meetings, consultations, presentations, and conferences. 3. Understanding the MSU Remote Work Agreement There may be some financial or other implications for employees working out of state or internationally. To allow employees to work at alternate work locations for all or part of their workweek. A flexible work arrangement agreement is not required for occasional and intermittent worksite flexibility if it is considered to be a mutually beneficial working situation between an employee and their supervisor. Important:When sharing the password you've chosen with the intended recipient, it shouldneverbe done via email since that would allow someone who gained access to your email account to decrypt the document. If it is available, please enable it. Disable remote access and turn off any public folder. Phone: 541-737-3103 Remote Work | Human Capital Services | Kansas State University For the Chrome web browser, simply clicking on Chrome in the Menu bar and selecting About Chrome will prompt an update check. 30k Alumni worldwide Leave utilization does not change when an employee works fully remote or hybrid. Please visit the Working Outside Oregon webpage for employees working outside Oregon and within the United States. Click on the Apple icon in the upper left-hand corner of the screen (far left of the menu bar. If additional ergonomic evaluation assistance is needed, employees may contact Environmental Health & Safety. The remote worker may be reassigned to the primary worksite or an alternate worksite. The process and FWAA form used for creating and approving a FWAA differs depending on the employees work location. When you are sharing a file or folder, or emailing someone a link to a folder containing sensitive information, be sure to check that you are sending it to the correct person and not someone else with a similar name. Environmental Health Safety (EHS) has developed a program for employees who are assigned to work remotely for at least 20 hours a week. MSU Remote Work Agreement: Terms and Conditions If the change in your situation involves an accommodation for a disability or medical condition, be sure to also initiate a request with EOA. If you and your supervisor are unable to reach an agreement as to the suitability of an FWA for your position, you may request that a member of the Employee & Labor Relations Team join a discussion with you and your supervisor to help facilitate conversation and where possible, generate additional ideas. Many employees working on site say they do not call or instant message colleagues who are working remotely because they dont want to bother them. Security. The FWAA defines the specific flexible working arrangement that has been authorized for the employee to work on a consistently scheduled basis and the way assigned duties will be completed. Are you ready to get started? Disk encryption, called Bitlocker, is available on Pro and Enterprise versions of Windows 10. Practical Guidance for Creating Flexible Work Arrangement Strategy and Agreements, Approval Process: Work Location International, Approval Process: Work Location Outside Oregon, Practical Guidance for Creating Flexible Work Arrangement Strategy and Agreements. If equipment and software is provided by PSU at the remote worksite, such equipment and software shall be used exclusively by the PSU employee and for the purposes of conducting PSU business. P. Travel. Remote work employees shall not perform personal business during hours agreed upon as work hours. 5.6.1 Using information gathered from the employee and others, supervisors will determine the appropriate equipment and communication services needed for each flexible work arrangement. Approval Process: Domestic Employment Approval Process: International Employment, When employees are working in another state as their regular location of employment, we are required to follow that states and/or countrys employment laws. Generally, a flexible work arrangement will not exceed an academic or calendar year and will be renewed on an annual basis. Work conducted in a location other than an employees traditional workplace. If you dont have an Anti-Virus installed, please install one. If you need to share confidential data we ask that you contact the Office of Information Security and we can work with you to find the best way to securely share your data. Student employees are paid on an hourly basis. Student Employment Policy & Procedure Guide Section 800: Workplace Expectations and Conduct Effective: 02/01/2021 Pay Periods and Payday OSU processes payroll on a monthly basis. The following ten easy steps can help mitigate this change to your security posture. It is your obligation as an employee to make sure this address is accurate. 5.3.8 For employees working in the state of Oregon, the employee's salary, benefits, workers' compensation, and other employer insurance coverage do not change due to a flexible work arrangement (unless such change is or becomes legally required). This varies. Employees working out of state with a hybrid schedule, may need to complete the new . Human Capital Services Kansas State University 111 Dykstra Hall 1628 Claflin Rd Manhattan, KS 66506. For more information click the button below: When working remotely, you no longer have all the protections that are in place at the office to keep your data safe from the bad guys. This course takes approximately 20 minutes to complete. A Flexible Work Arrangement Agreement (FWAA) is a document that defines the terms of the specific flexible work arrangement requested by the employee and approved by the employees supervisor, and appropriate university leadership. Any time the situation recorded in a Flexible Work Arrangement Agreement changes, a new agreement should be completed. This includes phishing emails. For assistance reach out to the Customer Experience Service Desk. Approval of remote work is at the discretion of the supervisor, and the next level supervisor when appropriate. Set daily goals, track them, and share your progress. PDF Remote Working Agreement - Oregon State University The initial Collective Bargaining Agreement (CBA) between UAOSU and the University was concluded in spring 2020 during the early stages of the pandemic. Taking a few moments to explore the Menu bar while in an application, or searching the internet for instructions on updating a particular application is a good approach. The course takes approximately 30 minutes to complete. Remote work may not be suitable for all employees and/or positions. ), Notethe current Mac Operating System is MacOS Catalina. A. Definitions B. Oregon State University (OSU) is committed to creating a work culture centered in care, work-life integration, and is dedicated to advancing the vision and mission of the university. Within this website is information designed to help employees, supervisors, and department leaders understand the universitys approach to and implementation of flexible work arrangements. Intellectual property developed by PSU employees working remotely is subjectto PSU's Copyright Ownership Policy. 5.1 The Office of Human Resources is the central coordinating unit for OSUs human resources functions and transactions. 1.1 Fully remote work, hybrid work and/or irregular/flex work schedules are flexible work arrangements that may be appropriate for certain positions depending on the functions, responsibilities, and needs of the university. Fax: 541-737-7771 or 541-737-0541E-mail Fax: 541-737-4890. Turn off file and print sharing. As a state of Oregon employee who is approved to work remotely on either a permanent or hybrid basis, the following guidelines will apply. This depends on which Anti-Virus you have installed. 5.7.3 The employee must surrender all University-owned equipment, furniture, supplies, documents, and data immediately upon the request of the supervisor or unit leadership. 4.1 Flexible Work Arrangement (FWA): A term used to describe a range of voluntary work options that provide flexibility around the location and work schedule that an employee completes work. If not, please set up passwords for all accounts on the computer. Can someone standing behind you read your computer screen? Prioritize privacy. 4.4 Irregular/Flexible Schedule Work: An employees workday start and end times are altered and/or the employees work week is compressed from five days to four or less with the employee still maintaining a work week commensurate with their normal full-time equivalency by completing their usual number of work hours each week. A reasonable accommodation is a modification to a job, the work environment, or how things are usually done that allows a qualified individual an equal opportunity throughout their hiring and employment.The goal is to enable equal completion of essential functions by removing any barriers in the workplace that would impede a qualified individual. If you accidentally delete something or find that you later need something you previously deleted, it can often be recoveredif its within a couple months. Select the Start (Windows) button in the far left-hand side of the task bar. Accommodations & ADA | Equal Opportunity & Access | Oregon State University Remote Work Approval Is there a new/updated remote work agreement for employees working out of state? See the following Knowledge Base article for downloading and installing the Cisco AnyConnect VPN Client on your computer: https://oregonstate.teamdynamix.com/TDClient/1935/Portal/KB/ArticleDet?ID=51154. The agreement should be reviewed annually, and revised as needed. Failure to follow policy, rules and procedures may result in termination of the remote work arrangement and/or disciplinary action, up to and including termination. It is an accepted practice for teaching and research faculty to carry out their work with varied schedules on campus and at alternate locations. (See question 4.) 4. Interested in market research? 3.2.2 Consistent with longstanding practice, academic faculty have the flexibility to choose the location in which they do their work, aside from scheduled on-site classes, required on-site office hours, and required on-site staff meetings or other engagements. PDF REMOTE WORKING - Oregon.gov Scroll down to virus & threat protection updates, and click on "check for updates. Plan for regular video calls/meetings by making sure you know how to turn on your computers camera and microphone, and being aware that your colleagues may be able to see the background behind you. The Ergonomic Support for Remote Employees Program provides employees with access to a web-based training and self-assessment tools, equipment/furniture lending program, and further assistance when needed. An employees out-of-pocket expenses for needed and reasonable supplies will be reimbursed if authorized prior to purchase. Flexible Work Arrangement Agreements are intended for situations in which an employee is performing assigned duties that would normally be carried out on site during the universitys standard work week of Monday through Friday, 8:00 a.m. to 5:00 p.m. Pacific Standard time. The storage is also unlimited so any email saying youve reached your quota and your account will be shut down is also likely a phishing attempt. The recent pandemic has caused a massive, sudden shift to remote work for many companies. Employees need to select the best plan that OSU offers for their circumstances. Remote workers shall make or maintain dependent care arrangements to permit concentration on work assignments. Its recommended that you and your supervisor first have a discussion about whether fully remote work is possible and appropriate. A division of Finance & Administration. Disable auto login. Our centers and initiatives give you hands-on, experiential learning opportunities. Fax: 541-737-7771 or 541-737-0541E-mail Can others hear your phone call? DEI in Remote Work Environments - Oregon State University Policies, Contracts, Forms | Portland State University We recommend that you check for updates on all applications on a monthly basis. Example: A tenured instructor who resides in Oregon and teaches courses online relocates to Florida and continues to work for PSU from Florida. Pay attention to how long tasks take you and start adjusting your daily goals to match your current rhythm. Definitions 4.1 Flexible Work Arrangement (FWA): A term used to describe a range of voluntary work options that provide flexibility around the location and work schedule that an employee completes work. Benefits considerations for employees approved to work out of country will need to be evaluated on a case by case basis. Salem location), Attending and working at a conference or training hosted at non-PSU location, Fulfilling on-call or off-hours work obligations as part of job (i.e. 1.2 Dr. Johnson hereby resigns from her current position as Vice President of Oregon State University- The language used in this page should not be constructed as creating a contract of employment between Oregon State University and employee. Fully remote, hybrid and/or irregular/flex work schedules are flexible work arrangements that may be appropriate for certain positions depending on the functions, responsibilities, and needs of the university. This can be done easily in Microsoft Office products. Start each day by writing down what you need to achieve and then track your progress. Current negotiations relate to the original CBA agreement and were anticipated by both Parties as a continuation of their previous work together. Current negotiations relate to the original CBA agreement and were anticipated by both Parties as a continuation of their previous work together. It is important that while working remotely an employees attire is in alignment with that of colleagues who are working on site, particularly when participating in video conference meetings. For questions, try our directory of staff. Fax: 541-737-7771 or 541-737-0541E-mail Flexible work arrangement decisions are based on position duties, the units needs and ability to successfully meet their goals. PSU supports remote work when it meets the needs of the University. 5.4.1 A remote worker is solely responsible for maintaining a workspace that is quiet, free of distractions, and kept in a clean, and safe condition, with adequate lighting.

Renal Unit Queen Elizabeth Hospital Glasgow, St Mary's Cathedral, Ranchi Mass Timings, Work From Home Jobs Houston Immediate Hire, Articles O